Carleton Archery Club, Inc. Info

The Board of Directors has adopted a policy to clarify expectations around taking photos and videos on the range during public events and during lessons. The policy allows any photography during public events and allows the club to use images it takes for promotions and social media, it also establishes an opt-in standard for image taking during lessons or other non-public events. The club will also provide images it owns freely to members. Per bylaw 1, the policy takes effect on 22 November 2024.

Over the summer, the Board of Directors made updates to Bylaw 1 as well as the Membership Policy. These changes updated membership policies to introduce a fixed annual fee in addition to program fees in order to participate in corporate governance, memberships issued in the summer under the old policy are still valid. Bylaw 1 was amended to adjust Board governance procedures and to add specific text about bylaw amendments and board rules and policies. Members will get to vote on the updated bylaw at the annual meeting in spring 2025. 

The Discipline committee met on April 20 and passed an Arrow Fine Schedule and Broken Equipment Value Schedule in effect for the fiscal year 1 May 2024 to 30 April 2025. Please note, cedar arrows now no longer carry a damage fine and the value of Oreo has been reduced by 50% given wear and damage.

Arrow Fine Schedule

• Aluminum: $6.00

• Carbon: $8.00

Broken Equipment Value Schedule

• 2013 Bow (each): $120

• 2016 Bow (each): $140

• 2023 Bow (each): $190

• Oreo: $200

• Thinmint: $270

• Clock Screen: $150

• Clock Computer: $100

• Bow Case: $70

• Storage Case: $60

• Laser Range Finder: $150

• Finger Tab/ Arm Guard/ Arrow Puller: $20

The Board of Carleton Archery Club, Inc., has approved an updated financial statement for 2023-2024 on September 4th which adjusts some of the formatting, removes a $30 refund from the income statement, and includes a directed donation of $155 which was paid to incorporate CAC, Inc. in fall 2023. The overall financial position remains unchanged from the previous statement and it has been updated.  It is available here.

On 20 January 2024, the Board created a restricted fund- which is a cash fund with a specific purpose that can only be used at the express direction of the Board- to save for future maintenance and equipment purchases. All equipment fees and arrow fines will be directed into this fund. Information about this fund will be included in the financial statements and notices of withdrawals and their purpose will be posted to the website once approved by the Board.

Terms

• The purpose of this fund will be to save for future capital, range, and equipment expenses using funds paid by participants for that purpose. The Board may authorize spending from this fund for items including, but not limited to:

  • Bows 

  • Accessories 

  • Arrows 

  • Targets

  • Range Improvements

  • Safety Equipment

  • Other equipment or improvements as directed by the Board 

Withdrawals

There have been no withdrawls from the fund.

Current Balance

As of 20 October 2024, this fund has a balance of $792.50